Forman School is a dynamic institution of learning, where you'll get the opportunity to help shape the lives of bright, engaging students who are eager to learn.
Forman School, Inc. is an "affirmative action-equal opportunity employer" in accordance with regulations adopted by the State Commission on Human Rights and Opportunities. It is the policy of Forman School to provide equal employment opportunities to all qualified individuals without regard to race, color, religious creed, age, sex, pregnancy, marital status, disability, national origin, ancestry, sexual orientation, veteran's status, genetic predisposition or any other legally protected status.
ADMINISTRATIVE ASSISTANT TO THE ASSISTANT HEAD OF SCHOOL FOR INSTITUTIONAL ADVANCEMENT
Primary Reporting: Assistant Head of School for Institutional Advancement
Duties and Expectations:
Support all administrative functions for the Assistant Head of School for Institutional Advancement, who supervises advancement, alumni relations, and external outreach for the School. This is a non-exempt, hourly, 12 month position.
Manage the calendar for Assistant Head of School for Institutional Advancement and advancement.
Set up meetings; coordinate all details from beginning to end, including minutes and their distribution.
Part of the Forman Support Staff (FSS) Screen calls, redirect as necessary.
Handle travel arrangements for the Assistant Head of School for Institutional Advancement.
Generate correspondence for Assistant Head of School for Institutional Advancement.
Track expenses and necessary documentation.
Maintain in-office financial records and other accounts as appropriate.
Attend meetings and takes minutes.
Establish system to monitor budget and alerts Assistant Head of School for Institutional Advancement of any variances in a timely manner.
Manage logistical details for meetings, programs, and selected events involving the Assistant Head of School for Institutional Advancement. Manage the Assistant Head of School for Institutional Advancement’s mail; open, sort, forward as necessary. Establish and/or maintain filing systems.
Coordinate or assist with special events, particularly related to capital campaign, as needed.
Provide administrative support to other staff and other duties as requested by the Assistant Head of School for Institutional Advancement.
Assist in coordinating solicitation meetings with donor prospects.
Handle routine requests from staff and volunteers working on campaign solicitations.
Prepare and sends meeting notices, agendas and other related materials.
Handle responses to meeting notices.
Assist with donor stewardship activities.
Maintain inventory of advancement materials.
Other duties as assigned.
Excellent word processing, database, and spreadsheet computer skills.
Excellent proofreading skills.
Strong organizational skills and ability to juggle multiple projects simultaneously.
Well-developed communication and interpersonal skills to establish and maintain effective working relationships and interact with individuals within and outside of Forman School.
Ability to work independently and follow through on assignments with minimal direction.
Experience in monitoring budgets.
Ability to handle confidential matters.
Skill in managing a complex calendar.
Experience in planning and implementing events and meetings.
Occasional weekend & evening work with advance notice.
Must be proficient in MS Word and Excel.
Highly developed organizational skills are imperative, as are strong communication skills, both oral and written.
Ability to work well with others and model professional behavior.
Ability to manage confidential situations.
Excellent attention to detail and follow through.
Ability to prioritize and handle multiple projects and tasks.
Ability to work both independently and in a team environment.
Please email resume and cover letter to: email@example.com